Privacy Statement
Last Updated November 2021
Introduction
Welcome to Mosaic Consulting’s Privacy Policy (the “Policy”). This Policy describes how we process your information when you visit https://www.mosaic4equity.com/ (the “Website”) or in connection with the services that we provide to our customers. Below, we explain what information we collect, how we use and protect your information, with whom we may share it and the rights that you may have in connection with it.
Mosaic Consulting provides diversity, equity and inclusion (“DE&I”) and leadership development services to companies seeking to improve their performance in this important area, including consulting, training, coaching and other activities (the “Services”).
How to Contact Us
If you have any questions about this Policy or if you have a disability that prevents you from accessing this Policy electronically in this format, you may contact us at info@mosaic4equity.com.
Information We Collect on the Website and How We Use It
When you visit our Website, we collect information when you voluntarily provide it to us, and certain information is automatically collected from you.
Information You Submit
Mosaic Consulting collects your information when you submit a request or send us questions using our chat feature and webforms on the Website. This information includes your name, email address, information related to your company, your employment and expected budget and any other information that you may choose to provide. We use it to help us respond to your requests and answer your questions. We also use this information in connection with our potential and existing business relationships with you, including to provide you with relevant information about our services. We may try to infer your interests in order to provide you with information and offers that may be most applicable to you or to invite you to events and learning opportunities.
If you want to stop receiving marketing communications from us, you may unsubscribe at any time by simply following the unsubscribe instructions that we include in any marketing communications we send you. You may also contact us by emailing info@mosaic4equity.com.
Information Automatically Collected
When you visit our Website, we may automatically collect information that is linked to your computer or device but does not directly identify you personally. We use this information to administer our Website, improve the Website’s functionality, understand how you found out about us and what services may interest you, gather broad demographic information, analyze trends and for security. This information includes your IP address, the type of browser or device that you are using, referring and exit pages and operating system.
Consistent with most websites, we use cookies and pixel tags to collect internet activity information about your interaction with the Website. Cookies are small text files used to collect information and pixels are transparent images that allow us to understand how users interact with our Website.
The Website uses necessary cookies and analytics cookies. You may choose to accept or decline cookies when you visit the Website. If you decline cookies, we will only use necessary cookies. Depending on the type of browser you use, you can set the browser to accept or reject all or certain types of the cookies at any time including after you have consented to our use of cookies, but this may limit certain functionalities on the Website.
Information We Collect Through our Services and How We Use It
Mosaic Consulting collects your information and processes it on behalf of our customers when you or your employer provides it to us in connection with our Services. We may collect your information when you voluntarily complete a survey or questionnaire or when we provide other consulting services to your employer. The categories of information that we may collect include:
Name
Email
Race and ethnicity
Gender
Age
Salary, income and compensation
Education Completed
Marital status
Sexual orientation
Caregiver status and individuals in your care
Disability
Religion
Veteran status
Information about your experiences, treatment and engagement at work and commonalities or differences with others in your organization
We use your information on behalf of our customers for the following purposes:
To identify issues, assess trends and develop reporting on an anonymized basis for our customers regarding their DE&I performance, management and leadership performance and employee engagement;
To provide feedback and advise our customers regarding improving DEI efforts, management and leadership as well as addressing related issues and challenges; and
To facilitate workshops, panels and other discussions for our customers and their employees regarding DE&I, management and leadership.
We also may use your information that we collect on our Website and through our Services as we believe to be necessary or allowed: (a) under applicable law; (b) to comply with legal process and our legal obligations; (c) to respond to requests or requirements from public, law and government authorities (including national security and law enforcement requirements) and private parties; (d) to protect our operations; (e) to protect our rights, privacy, safety or property, and/or that of you or others; (f) to allow us to pursue available remedies or limit the damages that we may sustain; and (g) to prevent or stop activity we may consider to be, or to pose a risk of being, illegal, unethical, or legally actionable activity.
Disclosure and Transfer of Your Information
We do not sell your information. However, we may disclose your information to third parties that help us with our business activities such as maintaining our Website, email and document management, managing our marketing and customer relationships and providing the Services to our customers. We require these companies and individuals to use your information only as necessary to provide the applicable services to us.
We also may disclose your information for the following purposes:
To comply with applicable law or legal process;
When we reasonably believe it is required by law, subpoena or other legal process, including to meet national security or law enforcement requirements, as well as to honor user access rights, as applicable;
To investigate fraud,
As part of or in connection with a corporate merger, consolidation, sale of assets, bankruptcy, or other corporate change;
When we reasonably believe it is required by law, subpoena or other legal process, including to meet national security or law enforcement requirements, as well as to honor user access rights, as applicable; and
When you provide your consent and ask us to transfer information to any other third party.
Data Retention
We apply different retention periods for different types of information. We generally will keep your information for as long as is necessary:
To carry out the purposes for which the information was collected;
As business records reasonably retained in the normal course of business;
To respond to any questions, complaints or claims against us, including any made by you or on your behalf; or
To keep records required by law.
We retain information that you provide in our surveys for two years unless our customers request a different retention period. We may store aggregated data that removes directly identifiable information such as your name or email address for longer periods of time.
Security
Mosaic Consulting has appropriate technical and organizational measures to help protect your information within our organization from accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access. We contractually require that third parties described in this Policy who may have access to your information maintain appropriate security measures to protect your information.
Choices and Access
You may have certain rights in relation to your information under applicable laws. These rights may include the right to access, delete, correct, move (or port), object to the processing and limit the processing of your information as well as the right to lodge a complaint with a regulator. You are not obligated to provide us your information. However, if the information is necessary to reply to your requests or answer your questions, we may not be able to assist you without it.
If you would like to submit a request regarding your personal information, please send it to info@mosaic4equity.com. To the extent required and permitted by applicable laws, we will process your request, and if applicable, we may ask you for additional information to verify your identity.
For users in the EEA, UK or Switzerland
Mosaic Consulting is registered in the United States. If you visit our Websites or provide your information in connection with our Services, your information may be transferred to, stored in and processed by us in the United States and other countries that may not be deemed adequate by European data protection laws.
If we transfer your information outside of the EEA, UK or Switzerland, we do so based on appropriate protections that are in place under European data protection laws, including a legal mechanism such as the standard contractual clauses approved by the European Commission.
Mosaic Consulting may act as a “controller” as defined under applicable law when we process your information from the Website. Generally, we rely on our legitimate interests when processing this information. These legitimate interests include operating our websites, managing our marketing efforts and our other business purposes. If consent is the legal basis, for example in certain situations when we send you marketing communications, we will obtain your consent and let you know how you can withdraw your consent.
We act as a “processor” as defined under applicable law when we process your information on behalf of our customers in connection with our Services. We also rely on our legitimate interest in providing our services to our customers when processing this information and, to the extent required by applicable laws, we rely on our customers to obtain necessary consents from you.
Links to Other Web Sites
This Policy applies only to the Website and our Services. As a convenience to you, the Website may contain links to other sites that may provide useful information or link with other platforms. Mosaic Consulting does not control these third-party sites and is not responsible for their privacy practices or content. You should refer to the privacy statements of such third-party sites to find out how they collect and use your information.
Children
Mosaic Consulting does not knowingly collect or sell any information from or about children under the age of sixteen (16). If you believe that we have received information of a child, please contact us at info@mosaic4equity.com.
Changes
Mosaic Consulting may update portions of this Policy from time to time and will alert you that changes have been made by indicating on the Policy the date it was last updated. You can find the date of the last update at the top of the Policy. When you visit this Website, you are accepting the current version of this Policy as posted on the site at that time. We recommend that you re-visit this Policy on occasion to learn of any changes.